Financial Administrator (Part-Time)

Working hours: 16 Hours per week

Location: Basildon

Reporting to: Managing Director

Salary: £15 per hour


Description: This role is for an experienced Financial Administrator to maintain accurate and up-to-date financial records. Reporting directly to Managing Director you will be responsible for producing timely and accurate financial information along with supporting commentary and financial insight on which commercial decisions will be based. Knowledge of Xero financial software and Microsoft Office applications are essential. Ideally possession of an accounting and/or bookkeeping qualification although QBE will be considered.


Key responsibilities:

  • Data input, including but not limited to:



  • Customer receipts
  • Bank receipts
  • Supplier payments
  • Bank payments
  • Inter-business account transfers


Sales Invoices

  • Accurate allocation (customer account and nominal coding) of sales invoices/credit notes raised in Clarity (operational software) to financial software
  • Raising, coding and posting of ad-hoc sales invoices generated within financial software (not via Clarity)
  • Sending out of sales invoices to customers


Purchase Invoices

  • Following of internal process to ensure correct charging from suppliers (purchase order – delivery note – invoice) 
  • Posting and coding of purchase invoices to correct supplier account and nominal code
  • Dealing with supplier invoice queries
  • Raising of month-end supplier payment list for authorisation
  • Raising of supplier payments for authorisation


Credit Management

  • Collection of debt from customers
  • Dealing with customer invoice queries
  • Applying debt collection notes to customer account within financial software
  • Dealing with account reconciliations and maintaining a clean, accurate and up to date aged debtors report
  • Manage and control all financial processes and reporting output, including but not limited to:
  • Posting of journals (depreciation, salaries, prepayments, accruals, etc) creating the correct financial entries within the P&L and Balance Sheet
  • Control Account reconciliation covering such Balance Sheet accounts as Bank, VAT, PAYE/NI, Net Pay (salaries), Pension, HP and/or lease accounts, Bank loan, etc
  • Nominal code review to ensure correct allocation and treatment of revenue/cost in the P&L and assets/liabilities on the Balance Sheet
  • Financial reporting to include accurate and timely production of P&L and Balance Sheet along with supporting reports such as Aged Debtors and Aged Creditors
  • Financial review and calculations to identify performance margins such as COS, GP, Employment, EBITDA, PBT, liquidity ratio, debtor days and break-even
  • An overview of Credit Management to ensure this is being carried out effectively for cashflow purposes
  • Any other ad-hoc financial tasks as required by the business



  • Proven book-keeping experience and strong working knowledge of [insert Sage or Xero] accounting software
  • Strong commercial skills - able to create and understand financial management reports
  • Good communicator, both written and verbal
  • Process driven with great attention to detail


To Apply, please send your CV to: Basildon@signs-express.co.uk